Lesson 1Staff placement and oversight planning: room/activity assignment, shift plans, and minimum staffing chartsThis part explains how to place staff in different areas and times: mapping out supervision needs, assigning rooms and duties, planning shifts and breaks, creating minimum staffing charts, and making quick changes for absences or problems.
Analyzing supervision needs by zoneCreating room and role assignment gridsRotation planning and break schedulingMinimum coverage matrices by time slotReal-time adjustments and replacementsLesson 2Accident response and emergency steps: on-site first aid, escape plans, meeting points, and drill planningThis part covers preparing for accidents and emergencies: organising first aid, emergency contacts, escape plans, meeting points, drill schedules, reviews after events, and working with local emergency services.
Equipping and checking first aid kitsEmergency contact lists and displayDesigning evacuation routes and mapsOrganizing and recording safety drillsPost-incident reporting and follow-upLesson 3Planning a daily schedule for 6–12 year olds: arrival, welcome, activity times, meals, rest, free time, and leavingThis part guides you in making a balanced daily timetable for children aged 6–12, covering arrival, welcome, activity sessions, meals, rest, free play, and going home, thinking about attention levels, energy, and including everyone.
Analyzing children’s rhythms and needsStructuring morning and afternoon blocksPlanning transitions and movement timesBalancing calm and active periodsAdapting schedules for special eventsLesson 4Medicines and health problems: medical records setup, medicine giving rules, parent permissions, and record keepingThis part explains managing medicines and health issues: gathering medical records, storing drugs safely, giving medicine rules, getting parent permissions, recording doses, and talking to health workers when necessary.
Collecting and updating medical filesSecure storage of medication on siteWritten protocols for administrationParental authorizations and consentIncident logs and communication to parentsLesson 5Activity planning basics: learning projects, age-matched steps, inclusive and reachable activitiesThis part looks at planning activity programmes: linking to learning goals, matching age levels, mixing play and learning, planning inclusive activities, and reviewing to make future ones better.
Defining educational and social objectivesAge-appropriate progression of activitiesDesigning inclusive and accessible optionsBalancing free play and structured timeTools for evaluating activity cyclesLesson 6Transport and trips: permissions, vehicle safety, adult-child ratios for outside activities, and provider checksThis part covers planning and checking all outside trips: parent permissions, vehicle safety checks, seatbelt and booster rules, adult-to-child numbers, route planning, and checking outside providers for safety.
Collecting and filing outing authorizationsChoosing compliant vehicles and driversDefining adult-to-child ratios by ageBriefing staff and children before departureChecking insurance and provider credentialsLesson 7Entry control and sign-in/out rules: visitor handling, gate control, approved pickup lists, and ID checksThis part focuses on controlling entry to the site, including gate rules, visitor signing, sign-in and sign-out, approved pickup lists, ID checks, and handling late arrivals or family disputes safely.
Designing secure entry and exit flowsVisitor logbook and badge systemManaging daily sign-in and sign-outAuthorized pick-up lists and updatesHandling custody alerts and disputesLesson 8Room logistics: room sharing in community school, furniture, storage, and shared space coordinationThis part details organising rooms and shared areas in a community school, including room rules, furniture setup, storage, and working with school staff for safe, smooth daily use.
Mapping available rooms and capacitiesZoning spaces by function and noise levelFurniture layout for safety and visibilitySecure storage for equipment and materialsCoordination with school custodial staffLesson 9Meal handling and food safety: supplier rules, allergy management, special diets, and meal supervisionThis part explains handling meals safely: food supplier rules, allergy tracking, special diets, meal supervision, serving sizes, and telling families about menus and diet needs.
Reading and managing catering contractsFood hygiene and cold chain basicsAllergy and special diet registriesMeal supervision and seating plansCommunicating menus to families
