Lesson 1Record retention and documentation best practices: permits, inspection logs, drill records, training records, and emergency response reportsThis section outlines best practices for keeping and organising fire safety docs, including permits, logs, drill and training records, and response reports, for access, security, and compliance.
Retention periods for key fire recordsOrganising permits and inspection logsManaging drill and training attendance dataStoring incident and response reportsDigital versus paper record strategiesLesson 2Legal and regulatory reference checklist: how to locate national fire codes, hazardous substances regulations, hot work and electrical safety legislation (what to look for)This section guides locating and reading legal fire safety rules, including codes, materials regs, hot work and electrical laws, and building a practical checklist.
Locating national and local fire codesHazardous substances storage regulationsHot work permit and control requirementsElectrical fire and arc flash standardsBuilding a site-specific legal checklistLesson 3Updating protocols after incidents or regulatory change: version control, review timelines, stakeholder sign-offThis section describes updating protocols post-incidents, audits, or changes, including version control, timelines, consultation, approvals, and communication for consistency.
Trigger events for protocol updatesDocument version control conventionsStakeholder review and approval stepsCommunicating changes to the workforceTraining updates after major revisionsLesson 4Scheduled audits and third-party inspections: frequency, scope, and documentation requirementsThis section covers planning internal audits and external inspections, defining scope, frequency, prep, findings management, and using results to bolster the safety system.
Setting audit and inspection frequencyDefining audit scope and sampling methodsPreparing records for external inspectorsManaging findings and corrective actionsCoordinating with insurers and regulatorsLesson 5Daily and weekly inspection checklists: exits, extinguisher accessibility, emergency lighting, housekeeping, hot work controlsThis section details daily and weekly fire safety checks, focusing on exits, extinguishers, lights, housekeeping, and hot work, with documentation and escalation for issues.
Checking exits and egress routesVerifying extinguisher presence and accessInspecting emergency lighting and signageHousekeeping and combustible control checksHot work area and permit verificationsLesson 6Sources and guidance references: authoritative standards to check for extinguisher classes, evacuation good practices, and national fire code citationsThis section lists key standards, codes, and guides for verifying extinguishers, evacuations, and practices, explaining interpretation of national and local fire code needs.
NFPA, ISO and national fire code overviewsFinding extinguisher classification requirementsEvacuation route and signage best practicesUsing AHJ guidance and technical bulletinsInterpreting manufacturer safety instructionsLesson 7Incident and near-miss reporting system: minimum report fields, investigation steps, and corrective action workflowsThis section explains designing incident and near-miss reporting, with fields, steps, root cause methods, and action workflows to prevent repeats and enhance controls.
Minimum data fields for incident reportsEncouraging timely near-miss reportingConducting structured incident investigationsRoot cause analysis tools for fire eventsCorrective and preventive action workflowsLesson 8Key performance indicators for fire safety: drill performance, inspection pass rates, blocked extinguisher incidents, training completionThis section defines indicators for fire safety tracking, including drills, inspections, training, and gear, with targets, data collection, and trend analysis for risk cuts.
Designing meaningful fire safety KPIsMeasuring drill timing and participationTracking inspection pass and failure ratesMonitoring blocked or missing extinguishersTraining completion and competency metricsLesson 9Continuous improvement loop: data-driven review cadence, incorporating lessons learned, benchmarking against industry standardsThis section describes building improvement cycles for fire safety, using reviews, lessons, and benchmarking to refine controls, update procedures, and match standards.
Plan–Do–Check–Act in fire safetyEstablishing review cadence and ownershipCapturing and analysing lessons learnedBenchmarking against peer facilitiesPrioritising and tracking improvement actions
