Lesson 1Exit workflow: resignation, dismissal, end of fixed-term contract procedures, final settlement, and documents to issueThis section covers standardized exit workflows for resignations, dismissals, and end of fixed-term contracts, including notice tracking, final pay calculation, benefits closure, and issuing mandatory exit documents and certificates.
Resignation and dismissal notification stepsNotice period tracking and handover plansFinal payroll calculation and deductionsBenefits, access, and asset deactivationMandatory exit documents and deliveryLesson 2Onboarding documents and initial payroll setup: personal data, bank details, social IDs, and medical visitThis section details onboarding documentation and initial payroll setup, including personal data, bank and tax details, social IDs, medical visits, and HRIS creation, ensuring new hires are paid correctly and compliant from the first day.
Mandatory identity and right‑to‑work checksCollecting bank, tax, and social security dataHRIS and payroll file creation stepsScheduling and tracking medical visitsWelcome pack, policies, and signaturesLesson 3Contract changes workflow: modifications, addenda, equivalence of working time, and approval routingThis section explains how to manage contract changes, including hours, pay, role, and location, drafting addenda, validating equivalence of working time, routing approvals, and updating payroll and HR systems with accurate effective dates.
Types of contractual changes and triggersDrafting and validating contract addendaEquivalence of working time calculationsApproval routing and authorization limitsSystem updates, archiving, and controlsLesson 4Secondments, site changes, and remote work setup procedure (2 days/week framework)This section details procedures for secondments, site moves, and hybrid or remote work under a two-days-per-week framework, focusing on approvals, documentation, payroll and benefits impacts, and compliance with labour and health and safety rules.
Eligibility rules for secondment and remote workApproval workflow and manager responsibilitiesContractual clauses and addendum templatesImpact on payroll, benefits, and allowancesHealth, safety, and equipment responsibilitiesLesson 5Hiring workflow: requisition to onboarding checklist and DPAE registrationThis section describes the hiring workflow from requisition to onboarding, including approvals, job posting, candidate selection, offer validation, and DPAE or equivalent declarations, ensuring compliant, timely, and well-documented hires.
Creating and approving hiring requisitionsJob posting, sourcing, and shortlistingOffer validation, salary grids, and budgetsPre‑hire checks and document collectionDPAE and statutory hiring notificationsLesson 6Contracts and contract types: fixed-term, open-ended, part-time, and urgent hiring documentationThis section reviews main employment contract types, their legal features, and required documentation for fixed-term, open-ended, part-time, and urgent hires, helping HR choose the right template and ensure compliant drafting.
Key clauses in standard employment contractsFixed‑term contracts: use cases and limitsOpen‑ended (CDI) contracts: core featuresPart‑time contracts and working time rulesUrgent and exceptional hiring documentationLesson 7Document retention, HR recordkeeping, and registers (entrants/leavers, accident, training)This section explains how to structure HR files and registers, define retention periods, and maintain accurate records for entrants, leavers, accidents, and training, ensuring legal compliance, data security, and readiness for audits or inspections.
Structure of physical and digital HR filesLegal retention periods by document typeEntrants and leavers register proceduresAccident and incident register managementTraining records, attendance, and evidenceLesson 8Leave and absence management: requests, approvals, record updates, and pay implicationsThis section covers end-to-end leave and absence management, from employee requests and manager approvals to HR validation, payroll treatment, and system updates, ensuring accurate balances, legal compliance, and transparent communication.
Standard leave request channels and formsManager approval rules and escalationRecording absences in HRIS and timesheetsPaid, unpaid, and sick leave pay treatmentMonitoring balances, alerts, and reporting
