Lesson 1Delivery and logistics requirements: delivery schedule, packaging, transport responsibilities, and lead time expectationsThis lesson sets delivery and logistics requirements to prevent delays and damage, defining dates, packaging, marking, transport, customs, lead times, and penalties for Botswana's supply chains.
Defining contractual delivery datesSpecifying packing, preservation and markingTransport mode, routing and responsibilitiesCustoms documentation and import supportLead time commitments and penaltiesStorage, unloading and site access needsLesson 2Commercial terms and conditions: Incoterms selection, payment terms, price basis (EXW/CIF/DAP), and currency considerationsThis lesson covers setting commercial terms balancing risk and competitiveness, choosing Incoterms, payments, price bases, currency, escalation, and taxes for motor bids in Botswana.
Selecting appropriate Incoterms for motorsDefining payment milestones and retentionChoosing EXW, CIF, DAP or other price basesCurrency selection, hedging and conversion rulesPrice validity, escalation and indexationAllocating taxes, duties and local costsLesson 3Warranty, after-sales service and spare parts provisioning: warranty period, response times, service level agreements, and spare parts listThis lesson defines warranty and after-sales to ensure lifecycle support, setting periods, coverage, responses, SLAs, parts lists, and claims for motors in Botswana.
Warranty duration, scope and exclusionsDefining response and repair time targetsService level agreements and KPIsSpare parts lists and critical sparesObsolescence, upgrades and replacementsWarranty claims and dispute handlingLesson 4Cover and introduction: company background, project summary, contact points and timelineThis lesson drafts professional RFQ/RFP front sections framing opportunities, summarising projects, company details, objectives, contacts, and timelines for Botswana bidders.
Designing the RFQ/RFP cover pageCompany background and credibility pointsProject objectives and high-level scopeKey contacts and communication protocolBid schedule and project milestonesVersion control and document distributionLesson 5Scope of supply: detailed bill of materials, motor data requirements, accessories, spares, and on-site servicesThis lesson defines exhaustive supply scopes for consistent pricing, structuring materials, motor data, accessories, spares, and services to avoid gaps in Botswana bids.
Structuring the detailed bill of materialsDefining motor ratings and performance dataSpecifying auxiliaries and accessoriesIdentifying mandatory spare parts scopeDefining on-site services and responsibilitiesDocumenting assumptions and exclusionsLesson 6Bid submission instructions: format, required documents, proposal templates, validity period, and submission channelsThis lesson creates precise submission instructions for complete bids, defining formats, documents, templates, validity, channels, and clarification rules for Botswana tenders.
Required proposal structure and formatMandatory administrative documentsTechnical and commercial bid templatesBid validity period and extensionsElectronic and hard-copy submission rulesClarifications, Q&A and bid revisionsLesson 7Quality, testing and acceptance criteria: factory acceptance test (FAT), site acceptance test (SAT), inspection rights, and acceptance sign-offThis lesson establishes quality, testing, and acceptance rules protecting performance, defining FAT/SAT scopes, inspections, documentation, and handover for Botswana projects.
Defining quality standards and referencesSpecifying FAT scope, methods and witnessesSpecifying SAT scope and site constraintsInspection, hold points and documentationNonconformities, punch lists and remediesFormal acceptance, sign-off and handoverLesson 8Technical specification annex: motor technical data sheet template and mandatory vs desirable requirementsThis lesson develops technical annexes standardising motor data, building templates, separating mandatory/desirable features, and defining expectations for Botswana compliance.
Designing the motor data sheet templateDefining mandatory technical requirementsDefining desirable and value-add featuresPerformance, efficiency and duty detailsMechanical, electrical and interface dataTechnical documentation and drawings listLesson 9Compliance and ethical requirements: supplier code of conduct, anti-bribery clauses, required certificates and quality system evidence (ISO 9001)This lesson ensures supplier compliance and ethics, referencing codes, anti-bribery clauses, certifications, ESG, and quality systems like ISO 9001 for Botswana standards.
Supplier code of conduct requirementsAnti-bribery, corruption and sanctions clausesHealth, safety and environmental obligationsRequiring ISO 9001 and other certificatesESG, human rights and labor expectationsCompliance audits, reporting and remedies
